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Major Community Events Special Event Permits

Policy for Major Community Special Events

Special events with expected attendance of more than 300 people per day that require the closing of a public street, or will be held on public property, or that will have amplified sound outdoors require a Major Community Event Permit (PDF).

No fee is charged for applications that are received at least 90 days in advance of the event.

City of Beaverton Policy for Major Community Events (PDF)

Definitions

Major Community Event—events attended by more than 300 people per day that will be held on a public street or park, with or without alcoholic beverages, or that will have amplified sound outdoors, requires a Major Community Event permit.

Sound Amplification

• The broadcast or amplification of sound outdoors may be approved if it does not create an unreasonable disturbance.
• The event holder may be required to collect signatures of consent from neighbors who may be impacted by the amplified sound. Applicants are advised to submit applications at least 90 days in advance to allow sufficient time to collect signatures, if required by the City.

Street closures

Temporary street closures may be allowed to enhance public safety.
Streets may not be closed if:

1. an unreasonable obstruction to vehicular or pedestrian traffic is likely to result.

Event Permit Requirements

• Notify all the neighbors that will be affected by the street closure before submitting the application.
• Plan for the safe routing of participants and vehicle traffic. Events cannot unreasonable interfere with traffic.
• Most parks in Beaverton are managed by the Tualatin Hills Park and Recreation District. Please call (503) 645-6433 to reserve a park.
• Event holders will be responsible for making sure that this policy and the conditions of the permit are followed.
• Submit applications to: Code Compliance Program, City of Beaverton, P.O. Box 4755, Beaverton, Oregon 97076-4755.
• Contact Code Compliance if the event date needs to be changed after the permit has been issued.
• A permit can be revoked for failure to comply with this policy, the terms and conditions of the permit, or if the city receives an excessive number of complaints.

Permit Review Process

Applications should be submitted at least 90 days in advance to allow time for the review process and for the applicant to address any changes or conditions the City might request. Permit applications are reviewed by the appropriate city departments for the following criteria:

1. The proposed event can function safely.
2. The event will not unduly interfere with previously approved or ongoing construction, maintenance or other activities.
3. The event will not unduly interfere with public transit systems.
4. The event will not unduly interfere with the flow of traffic in the area.
5. The street will be closed in a safe manner that will allow emergency access for fire, police, and (EMS) vehicles.
6. Neighbors impacted by the proposed event have been notified and have approved, or have not objected, to the event being held.

Permit applications may be denied in the City’s sole discretion. The City may propose alternate locations or dates, or may refuse to issue a permit. The applicant may appeal any such decision to the City Council by submitting a written appeal to the Code Compliance Program.

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