City of Beaverton: Neighborhood Program

BeavertonOregon.gov/Neighborhoods

City of Beaverton: Neighborhood Program

Contact Neighborhoods  |  Beaverton Home

Translate

Home

Advisory Boards

Community Center

Neighborhoods (NACs)

Public Involvement

News & Events

General Tips for Conducting Meetings

Meeting

If you are involved with committees or groups of any sort, at some point or another you may find yourself running a meeting. Whether you are formally designated as a chair or just “filling in”, the following are a few common-sense tips that can be useful in almost any setting.

  1. Introductions

    Never assume that people know each other. Attending a meeting for the first time can be intimidating, especially if everyone else present know each other. Be sure to ask people to introduce themselves.

  2. Time

    Make every effort to start and end meetings on time. Everyone’s time is valuable. Starting late penalizes the members who show up on time. Finishing late can frustrate members and decrease their interest in participating.

  3. Seating

    Seating is important and can really influence whether or not members participate. Is the seating comfortable? Can everyone see and hear? Are the chairs set up in a circle or lecture style?

  4. Materials

    Make sure that any materials the committee may need for the meeting are received by members prior to the meeting. Reading and/or reviewing materials at a meeting make it difficult to participate fully.

NAC Resources