Tips for Planning an Event

Hosting a special event like a block party or picnic is a great way to meet your neighbors, promote community spirit, and have fun. The key to hosting a successful event is in the planning. The following are tips for planning your special event.

Initial Planning

1. Establish purpose of event (Community Spirit, Informational/Educational, Fundraiser, Awards Presentation, etc.)
2. Set a tentative date, time, and location
3. Organize committee

Brainstorming

• Identification of needs—Location, Permits, Insurance, Food, Drinks, RSVP date, Sponsor, Entertainment, Invitations, etc.
• Delegation of duties to research needs

Getting Organized

• Compare notes! Evaluate findings from researching needs
• Based on the evaluation of needs, identify any additional requirements, make decisions
• Develop an event checklist
• Identify timeline requirements for permit applications, location and catering requirements, invitations, publicity, etc.

Event Checklist

See Event Checklist (PDF) for planning ideas to consider.

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