Records management is the practice of maintaining the records of an organization from the time they are created up to their eventual disposal. This may include the classification, storage and destruction (or in some cases, archival preservation) of records. A well-designed records management program helps protect an organization legally, helps the organization demonstrate compliance with regulatory obligations, and increases organizational efficiency by promoting the disposition of out-of-date items that are not records.

Closely related to records management is the obligation of public bodies to provide persons access to public records. In Oregon, the public’s right to access public records is assured by the Oregon Public Records Law (ORS 192.410 to 192.505). Under the law, every person has a right to inspect any nonexempt public record of a public body in Oregon.

A major goal of the City’s Records Management program is to appropriately maintain city records and provide public access to them in an open, responsive and cost-efficient fashion. Examples of records we may have on file include ordinances, resolutions, contracts and other agreements. Click on the link below to access the City’s Public Records Request Form. 
 
Resources

• Public Records Request Form
• Public Records and Meeting Manual  (PDF)