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ORS 192.440(3) authorizes a public body to establish fees to reimburse for actual cost in making public records available. The actual cost may include: a charge for the time spent by the public body’s staff in locating the requested records; reviewing the records in order to delete exempt material; supervising a person’s inspection of original documents in order to protect the records; copying records; certifying documents as true copies; or sending records by special methods such as express mail.
Following those parameters, the City Recorder’s office has determined that the following fee schedule will be used to assess charges for Public Records requests:
Public Records requests will be reviewed within 24 hours. Upon request, an estimate of costs for staff time will be made, and if the time required to respond to the request exceeds that estimate, the requester will be informed prior to the research continuing.
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